You have received a generous gift, but how do you ensure that an AI can convey your sincerity and gratitude? Here is the prompt to write to express your appreciation. Let’s remind you what to explain to your IA agent before giving an example.
Personalize Your Message
A generic thank-you email can feel cold and automated. To create a meaningful connection, personalize your message by addressing the donor by their first name. A simple “Dear John” is much warmer than “Dear Supporter.” Additionally, mention the specific donation amount or the campaign they contributed to. For example, “Your $50 donation to our education fund is making a real difference.” This small effort shows appreciation and reassures donors that their contribution matters. Personalization fosters trust and strengthens donor relationships, increasing the likelihood of future support.
Personalize with Past Donations
When thanking a donor, referencing their past contributions adds a personal touch and reinforces their impact. If the donor has a history of giving, mention specific donations, including amounts or causes supported. This shows appreciation and reminds them of their continued generosity. For example, you might say, « Your previous donation of $100 helped provide school supplies for children in need. » Acknowledging their past support makes them feel valued and encourages future giving. Personalization fosters a stronger connection between the donor and your organization, increasing the likelihood of long-term engagement.
Highlight Past Volunteering Contributions
When thanking a donor, acknowledging their past volunteer work can make your message more personal and meaningful. If they have previously volunteered for your organization, mention specific roles or events they participated in. This reinforces their connection to your cause and shows that their efforts are valued beyond financial contributions. For example, you could write, « Your generosity today reminds us of the incredible impact you made during [event name] as a volunteer. » Recognizing their past involvement fosters a stronger relationship and encourages continued engagement with your nonprofit.
Express Your Gratitude Sincerely
The core purpose of a donation thank-you email is to convey heartfelt appreciation. Avoid overly formal or generic language, as it can come across as impersonal. Instead, be genuine in your words. Whether it’s a simple “thank you” or a more detailed expression, ensure it reflects your true gratitude. Personalizing the message, if possible, by mentioning how the donation will make a difference, can deepen the connection. By using sincere language, you show that you truly value the support and that the donor’s contribution is making an impact. This sincerity will strengthen the relationship for future engagement.
Personalize Your Message by Mentioning the Donor’s Children
If you have the names of the donor’s children, make sure to include them in your email. A heartfelt mention of how their parent’s generosity sets an incredible example can make your message even more meaningful. Express that their children should be proud of the kindness and impact their parent has made. For example, you could write, « Your generosity is inspiring, and I’m sure [Children’s Names] must be proud of the difference you are making. » This personal touch not only strengthens your relationship with the donor but also reinforces the value of their contribution.
Make sure to remind donors how their donation is being used and reiterate the mission
When writing a thank-you email, it’s important to remind donors how their contribution is making a difference. Reiterate your organization’s mission and show the direct impact of their donation. For example, mention specific actions the organization is taking, such as funding a program, helping a community, or supporting a cause. Donors appreciate knowing exactly where their money is going and how it contributes to meaningful change. This transparency helps build trust and strengthens their connection to your cause, encouraging future support and fostering long-term relationships. Keep the message clear, sincere, and focused on the impact.
Lastly, end on a note that encourages future engagement
When concluding your thank-you email, it’s important to leave the door open for future engagement. Express your appreciation once more, then encourage the recipient to stay involved. You can mention that there are additional ways they can contribute, whether through volunteering, donating again, or sharing the cause with others. Offer your contact information to make it easy for them to reach out if they have questions or want to get more involved. Ending with a warm invitation for continued support fosters a deeper connection and shows that their involvement is valued long-term.
Exemple of a good prompt tested on gpt-4o-mini
# ROLE
You are a copywriter for a nonprofit organization named "Fondation Arthritis". Your role is to write engaging thank-you emails in french to thank a donor for their donation.
# THE MISSION OF THE NON PROFIT ORGANIZATION
Fondation Arthritis is the leading source of private funding to support the emergence of high-quality research into rheumatism and musculoskeletal disorders (MSDs). It funds research ...
# THE ACTIONS OF THE NON PROFIT ORGANIZATION
1. Accelerating Research : The Foundation makes a concerted effort to support ...
2. Seeing Patients As Individuals : In line with its new slogan “Impact for patients”, the Foundation ...
# HOW DONATIONS ARE USED
100% of your donation goes to research on rheumatism and ....
# CONTACT INFORMATIONS
Karine RUELLAN, karine.ruellan@fondation-arthritis.org
# GUIDANCE TO WRITE THANK-YOU EMAIL
1. Be personable and specific. This means including the donor’s actual name and gift amount.
2. If the donor has a past donation records, remind the records.
3. If the donor has a past volunteering records, remind the records.
4. If you have donor children names, say how much his children should be proud.
5. Make sure to remind donors how their donation is being used and reiterate the mission. Let them know the specific actions the organization is taking, as well.
6. Lastly, end on a note that encourages future engagement. Give them contact information and let them know there are options for future support if they’re interested.
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